Context and Scope

 

Artificial intelligence (AI) has become an increasingly common part of professional life. Generative AI tools—including those that produce text, images, audio, video, and code in response to prompts—are now widely used across many sectors, including the arts.

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The development and use of AI systems raise important ethical considerations, including copyright, consent, attribution, creator compensation, privacy, bias, accessibility, and environmental impact. These considerations are especially important within the arts sector.

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This document sets out general guidelines, as well as prohibited and acceptable uses of AI, to ensure the safety and integrity of staff, our partners, our interest holders, and our community.

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At Rozsa Foundation, we value the potential for new technologies to aid us in our work. However, we are acutely aware of the limitations and ethical challenges of AI systems, particularly as they relate to the arts. These guidelines are intended to ensure that the use of AI at Rozsa Foundation is safe, transparent, and responsible.

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Rozsa Foundation remains committed to a human-centred approach to storytelling, creativity, and decision-making, with AI serving as an assistive tool rather than a replacement. We prioritize transparency and accountability in our use of AI technologies and strive to ensure that our community understands how AI supports our work.

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Note: The following AI Guidelines are tailored to Rozsa Foundation's context and mission. They reflect our commitment to ethical AI practices and to the essential role of the arts in society, transparency, and positive impact in the arts sector. They are accompanied by our Rozsa Foundation Responsible AI Commitments.

 

It is good practice to keep the following in mind when using AI applications:

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• Do not enter confidential, proprietary, personal, or otherwise sensitive information into public AI systems. If you are unsure whether information is appropriate to share, err on the side of caution and consult your supervisor.

• AI applications can provide inaccurate or fabricated information. All AI-generated output must be carefully reviewed and verified before it is used.

• AI applications can replicate the biases of their developers, training data, and underlying systems. Do not assume any AI program or output to be free of bias.

• Consider whether AI is the most appropriate tool for the task before using it.

• If you don't want something to become public, don't type it into an AI interface.

 

Prohibited Uses

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AI cannot be used in ways that may undermine Rozsa Foundation's mission, security, reputation, or the trust placed in us by our community.

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When using AI platforms:

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• We do not use AI-generated creative content in place of recompensed and credited artists' work.

• We do not use AI-generated text in place of the authentic stories, lived experiences, or voices of our funding recipients, program participants, faculty, community members, or partners.

• We do not use AI to make or recommend decisions involving funding, hiring, governance, partnerships, or other matters that require human judgment, accountability, or consideration of complex artistic, social, or ethical factors.

• We do not divulge any sensitive information, such as passwords, addresses, email addresses, or phone numbers.

• We do not type or paste draft contracts, such as employment contracts or agreements with faculty, consultants, or service providers.

• We do not type or paste documents that contain business-sensitive information, such as draft annual reports, business cases, financial information, or accounting reports.

• We do not type or paste proprietary documents or other information that is not intended for public distribution.

• We do not type or paste content that is subject to copyright or licensing restrictions that do not permit its use in AI systems.

• We do not use AI to create or knowingly distribute false, misleading, discriminatory, or harmful content.

• We do not use AI-generated content in ways that could reasonably mislead audiences about what is authentic, documented, or human-created.

• We will also not use AI in any way that violate our Responsible AI Commitments.

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Acceptable Uses

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AI tools can help streamline certain processes, support research, revise text, organize information, and inspire new ideas. Below are examples of ways Rozsa Foundation may use AI responsibly.

• We may use AI to suggest headlines or captions for newsletters, websites, social media posts, or campaigns.

• We may use AI to generate ideas for storytelling, communications, learning opportunities, and initiatives that support and empower the arts sector.

• We may use AI as a research and analytical tool to assess our impact, optimize our programs, identify trends, organize information, and identify areas for improvement.

• We may use AI to summarize meeting notes or research materials, provided the outputs are reviewed for accuracy.

• We may use AI to assist with drafting, editing, proofreading, grammar, and improving the clarity of written content.

• We may use AI to translate content, generate captions or transcripts, and improve accessibility.

• We may ask AI to suggest report structures, blog outlines, presentation frameworks, or other planning tools to help organize our thinking.

• We may use AI for technical assistance, such as Excel formulas, data analysis, coding support, or workflow automation.

• We and the artists we collaborate with may use AI to inspire creative ideas, explore concepts, or accelerate creative workflows, but never to replace the humans trained to create and produce artistic work.

 

At Rozsa Foundation, we value the privacy and intellectual property rights of our employees, partners, and community members. All AI-assisted work remains the responsibility of the employee using the technology and should be reviewed before it is shared or relied upon.

 

Intellectual Property

 

Rozsa Foundation respects copyright law and the rights of creators. When using AI, we will:

• comply with applicable copyright and licensing requirements;

• respect the rights of artists and creators;

• acknowledge AI assistance where appropriate;

• remain attentive to changes in legislation, policy, and best practices; and

• use our voice to advocate for policies and practices that recognize and fairly compensate artists and creators for the use of their work.

 

Questions relating to ownership of work created in the course of employment continue to be governed by existing employment agreements and Rozsa Foundation policies.

 

Review

 

Artificial intelligence is evolving rapidly. Rozsa Foundation will review and update these guidelines and the Rozsa Foundation Responsible AI Commitments periodically to reflect changes in technology, legislation, best practices, and the evolving needs of the arts sector.