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Rozsa Foundation AI Commitments and Guidelines

As an organization dedicated to strengthening and empowering the arts in Alberta, the Rozsa Foundation is committed to the responsible and ethical use of artificial intelligence (AI) technologies. Our AI Commitments outline how our values of Equity, Integrity, Partnership, Growth, and Rigour will guide our use of AI. Our AI Guidelines include general guidelines, as well as forbidden and acceptable uses of AI, to ensure the safety and integrity of staff, our partners, our stakeholders, and our community.


  • We will never use AI at the expense of artists of any kind and recognize that AI-produced products are not a replacement for art.

  • We strictly adhere to copyright laws and the primacy of human-created art, ensuring that our AI use never infringes on the rights of artists.

  • We believe in the potential of AI, if created and used responsibly, to provide intelligent automation without dehumanization and without replacing or encroaching on artists and their essential role in society.

  • We prioritize a human-centered approach to AI that empowers Rozsa Foundation team members, and values authentic stories and experiences. AI technologies will assist, not replace, human creativity and decision-making. Staff remain accountable for all decisions and actions, even when assisted by AI.

  • We believe digital tools can help the arts save costs and/or improve efficiency. We aim to utilize AI to present opportunities to enhance staff efficacy in their respective roles by making them more effective and impactful and share these strategies with the community.

  • We use AI to assist in articulating the positive impact of our funding programs, improving our training programs, and telling stories with and about the arts community.

  • We believe in the importance of upskilling and reskilling arts professionals and using AI to help build more fulfilling careers and lives.

  • We center integrity and honesty in all AI applications.

  • We are aware of the limitations and risks of AI, as well as the ethical implications of AI data usage and data input and incorporate this understanding into our decision-making processes. We seek to continuously update our knowledge of AI as it evolves and to mitigate risks to the best of our ability using this knowledge.

  • We are transparent in any data collection and AI usage to maintain the trust of our audiences and stakeholders. We will post a register to list the AI programs currently in use. We strictly adhere to data privacy laws and strive to mitigate privacy risks, ensuring personalization without invasion of privacy.

  • We are open to partnerships with organizations and individuals that align with our values, and we aim to share our experiences, research, learning, and knowledge about AI with the wider arts community.

  • Our Responsible AI Commitments reflects our dedication to ethical conduct, social responsibility, and positive impact. As we continue to explore and adopt AI technologies, we remain steadfast in our commitment to our mission, our values, and the communities we serve. We shall ensure that our AI governance and ethics framework, defined by fairness, accountability, transparency, privacy, and equity, is adhered to in all our AI initiatives.

Rozsa Foundation AI Guidelines

Context and Scope


Artificial Intelligence (AI) tools are becoming increasingly useful and accessible and generative AI tools have become a part of many professionals’ workflows. Generative AI tools include those that produce text or images in response to queries. They are an accessible way to interact with large language models (LLMs), AI systems trained on enormous amounts of data. In that training process, LLMs require huge computer resources, data and content, and human data entry. These training requirements each contain ethical considerations that we must bear in mind.

This document sets out general guidelines, as well as forbidden and acceptable uses of AI, to ensure the safety and integrity of staff, our partners, our stakeholders, and our community. At Rozsa Foundation, we value the potential for novel technologies to aid us in our work. However, we are acutely aware of the limitations and ethical problems, specifically as they relate to the arts, of AI systems. These guidelines is in place to ensure that the use of AI at Rozsa Foundation is safe, transparent, and responsible.

The Rozsa Foundation remains committed to a human-centered approach to storytelling, creativity, and decision-making, with AI serving as an assistive tool rather than a replacement. We prioritize transparency and accountability in our use of AI technologies and ensure that our community members and stakeholders are informed about our AI practices.

Note: The following AI usage guidelines are tailored to Rozsa Foundation’s context and mission. It reflects the organization’s commitment to ethical AI practices and its focus on the essential role of the arts in society, transparency, and positive impact in the arts sector.

It is good practice to keep the following in mind when using AI applications:

  • When you type into a generative AI interface, such as ChatGPT, you are giving that information to the system’s developers.

  • AI applications can provide inaccurate information, and all AI output must be carefully checked for errors.

  • AI applications replicate the biases of the developers, the data selection, and the data content used for training. Do not consider any AI program or output to be free of bias.

  • If you don’t want something to be in the public domain, then don’t type it into an AI interface.



Forbidden Uses

AI cannot be used in ways that may undermine Rozsa Foundation’s security and reputation. When using AI platforms:

  • We do not use AI-generated images in place of properly recompensed and credited artists’ work.

  • We do not use AI-generated text to replace human-written stories or narratives about our mission, impact, or community.

  • We do not divulge any sensitive information, such as passwords, addresses, email addresses, or phone numbers.

  • We do not type out or paste draft contracts, such as employment contracts or contracts with training program faculty or providers.

  • We do not type out or paste documents that may contain business-sensitive data, such as draft annual reports, business cases, and accounting reports.

  • We do not type out or paste proprietary documents or other information that is not intended for the public eye.

  • We do not type out or paste content that is subject to copyright licenses that do not allow for their indiscriminate sharing.

  • We do not use AI-generated video content.

  • We specifically do not use AI-generated images as a substitute for authentic photographs of our program participants and faculty, funding recipients, community members, or team members.


Failure to comply with this section of the present guidelines will result in disciplinary action and can lead to termination of employment.

Acceptable Uses

AI programs are powerful tools that can help streamline certain processes, revise text, and structure thoughts. Below are suggested ways the Rozsa Foundation can make the most of AI responsibly.

  • We may experiment with using AI to suggest headlines or captions for our social media posts and campaigns.

  • We may explore the use of AI to generate ideas for future storytelling, and/or other initiatives that will support and empower the arts sector.

  • We may utilize AI as a research or analytical tool to assess our impact, optimize our programs, and identify areas for improvement.

  • We may ask for a spell-check to ensure proper grammar

  • We may ask for better ways to word a sentence (for example: “What's a better way of saying "our work is to make the arts community stronger and more vital"?”)

  • We may ask for the outline of reports if it is the first report of the sort (for example: “What's a useful outline of a funding impact report?”)

  • We may ask for the outline of a blog post for ideas and inspiration (for example: “I need to write a blog post about ethical uses of AI – how could it be structured?”)

  • We may ask for help with Excel formulas (for example: "I am using Excel. Column A has the price "$10" and column B has the number of theatre tickets offered at this rate ("2"). How do I get the price per ticket in column C?")

  • We and/or the artists we collaborate with may use AI tools to inspire creative ideas for our campaigns, promotional materials, and visual storytelling but never to replace the humans trained to create and produce these materials.


At Rozsa Foundation, we value the privacy and intellectual property rights of our employees, partners, and community members. Under Rozsa Foundation’s view, all AI outputs resulting from prompts involving information from Rozsa Foundation, as well as the outputs directly relevant to an employee's work, render Rozsa Foundation the rightful intellectual property owner, as per the intellectual property clause in your contract.

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